Docufi3d for the HR Industry: Digital Signatures for Modern HR Departments

Digitize your HR processes and save up to 80% of your time
Managing over 100 different types of documents - from employment contracts to payslips to 
references - takes an average of 12 work hours per week in HR departments. With Docufi3d, you can 
drastically reduce this effort: Sign employment contracts in under 2 minutes, manage personnel 
files in compliance with GDPR in the cloud, and have document approvals run automatically. Our 
solution, certified under the eIDAS Regulation, enables HR teams to process sensitive documents 
in a legally compliant and end-to-end encrypted manner - whether in the office, at home, or on 
the go via smartphone.

Benefits of Docufi3d for HR Professionals

Fast and Flexible

Reduce the signing time 
of employment contracts 
from an average of 5 
days to just 2 minutes. 
Candidates can sign 
documents immediately on 
a computer, smartphone 
or tablet - ideal for 
remote hiring and 
international 
candidates. Over 80% of 
our customers report an 
accelerated time-to-hire 
by at least 60%.

Compliant and Secure

Effortlessly meet all 
legal requirements with 
our platform. Our 
advanced end-to-end 
encryption and 
blockchain technology 
guarantee GDPR-compliant 
processing of sensitive 
employee data. Whether 
it's AES, our additional 
security feature with 
biometric verification, 
or QES, with docufi3d 
you are always on the 
safe side and at the 
right security level.

Cost Savings

Reduce your process 
costs from an average of 
$30 per document to 
around $3. Our customers 
save up to $23,000 per 
year for 1,000 employees 
by eliminating printing, 
postage and archiving 
costs. Automated 
document management 
saves HR teams an 
average of 12 hours per 
week.

Sustainability

Save an average of 50kg of paper per 
100 digital signatures and reduce your 
CO2 emissions by up to 90%. A medium-
sized company can save over 2 tons of 
CO2 per year through the digitization 
of HR processes - an important 
contribution to your ESG goals.

Process Automation

Automate up to 80% of your HR document
processes: From AI-assisted contract 
review to automatic archiving in 
digital personnel files. Save time 
through automatic reminders for 
document approvals, intelligent 
document templates, and pre-defined 
workflow templates for onboarding, 
offboarding, and contract changes.

Common HR Use Cases

Employment Contracts
Legally secure signing and archiving, even with complex requirements.

Applicant Management
Digital signing of application documents or consent forms for 
quick hiring.

Employee Onboarding
Automated sending and return of documents such as
company agreements or training certificates.

Employee Meetings and Goal 
Setting
Location-independent signing of feedback 
documents and annual goals.

Why Docufi3d?

Easy Integration

Our solution can be easily 
integrated into existing HR 
systems.

Pay-per-Use Model

No hidden costs - you only
pay when you need a 
signature.

Future-proof

With Docufi3d, you are 
optimally prepared for 
digital work environments 
and set new standards in 
personnel management.

Get started now!

Optimize your HR processes
Secure, efficient and paperless!